Letting accessible information concerning children fall into the wrong hands is not only embarrassing, it can also be a serious offence with both the school and the individual concerned being responsible.
But that is only the start – because if it ever happens in your school the ensuing legal case will be public, and that means that the local media is bound to latch onto it. Managing such negative publicity (especially when it reveals how much the individual/s, and the school was fined, can be extremely hard.
Encryption is not an option
The rules are quite clear - any files transferred or emailed containing such information as individual education plans, psychologist reports, welfare officer reports, medical records, pupil names and addresses, exam results, SEN registers etc. MUST be encrypted.
There is no choice on this issue, if you wish to stay legal. All laptops and PCs storing this level of data must have full drive encryption in case the device is stolen.
Encryption for Schools
Sophos SafeGuard Enterprise Encryption 7 is the most complete data protection solution for schools on the market today, protecting data on multiple devices and operating systems.
Whether your data resides on a laptop, a mobile device, or is being collaborated upon via the cloud or other file sharing method, SafeGuard Encryption is built to match your organizational workflow and processes without slowing down productivity.
The easy way to stay compliant with the law
The simplified, central control offered by SafeGuard Enterprise helps you comply with data protection regulations and prevent data breaches. It also offers instant, detailed reports and audits, role-based management to separate authorization levels, and dual-officer authorization for critical tasks.
It works on both Macs and Windows. The Safeguard Management Centre allows you to set data security policies for groups and devices from a central console, store, exchange and recover keys across devices and operating systems, and import user/device information, synchronize and schedule tasks.
It works in the background without impacting performance and automatically and transparently encrypts files on removable media such as USB sticks, memory cards and CDs/DVDs. Thus the school can share encrypted data on removable media easily without impacting the users of the data.
In the cloud
SafeGuard Enterprise also automatically and invisibly encrypts/decrypts files as they are uploaded or downloaded from cloud services and allows secure data sharing everywhere. It also automatically detects and supports most popular cloud storage services such as Box, Dropbox, OneDrive and Egnyte.
To see how Safeguard Enterprise can work in your school you can try our Encryption service for 30 days completely free of charge. Request a call back today or call 0161 233 0099.
Our approach encrypts files on hard drives, external drives, USBs and even extends to cloud storage including Dropbox, OneDrive, Google and Amazon. The price is based on users and most schools cover staff only rather than pupils as well.
A school with 100 staff would expect to pay around £1,100 per year - £21 per week.
What my school needs: a FREE Report
If you would like to circulate more information about encryption to your colleagues in your school, please do request a free email copy of “Data Protection, The Law and Schools”.
The report is supplied in a format that makes it easy for you to print off multiple copies, or if you prefer, print one copy and photocopy it from there, so that all relevant colleagues can understand the legal requirements on handling data in schools.
There is no obligation, in requesting this free report. We will, of course, not pass on your details to any other organisation.
For further information, or to request your FREE Report and FREE Trial please call our team on 0161 233 0099 or request a call back and we'll be in touch shortly.