Online File Storage

Online File Storage: Exploring Your Options

Cloud services have become the gold standard for business practices in recent years, as we explored in our last blog on the virtualisation of business servers. Their usefulness doesn’t stop there, though. Another area where cloud solutions have become instrumental to the success of an organisation is data storage.


Nowadays, it’s virtually unthinkable to create files and data without backing them up. But with so many cloud systems to choose from, how do you narrow down the options for your business? Let’s take a look at some of the online file storage solutions at your disposal:



One of the most well-known cloud storage providers available, DropBox has made a name for itself with an easy-to-use service that’s accessible for all. Offering 2GB of free storage, it also has a flexible DropBox for Business solution that facilitates real-time collaboration.

However, while it’s simple and scalable, DropBox does fall short where security is concerned. As data is not encrypted, it might prove unsuitable for businesses that rely on sharing high volumes of sensitive data about their clients, employees and operations.



To get around the issue of data encryption, many businesses have turned to ownCloud, which harnesses your own private server to securely host your online file storage. If you’ve invested in a dedicated server, ownCloud is a cost-effective add-on that will allow you to back up and share data in a way that integrates with your IT systems.



Of course, not all businesses have their own servers. Besides, when sharing data with those outside of your network, it can be much more preferable to have a universal cloud storage solution.

OneDrive allows you to instantly store and share documents from any device, integrated with your Office 365 suite to ensure new files are backed up as they are created. As such, it’s a valuable tool for businesses that rely heavily on Word, Excel and Outlook, allowing for seamless sharing with multiple users.


GoogleApps for Business

Microsoft may still lead the way when creating spreadsheets and documents, but Google is rapidly closing the gap with its increasingly sophisticated GoogleApps capabilities. Ideal for Mac users who might struggle using Word and similar products, it allows you to create documents online without even having to download the relevant software.

As documents are backed up in real-time, with the option for collaboration, you don’t have to worry about losing work if your computer crashes mid-sentence. Affordable and scalable, GoogleApps is fast becoming a go-to cloud solution for businesses of all sizes.


There are many things to consider when weighing up the online file storage solutions on the market, but these four providers are held with high regard in the industry for their ease of use and extensible benefits. Apex Computing works with all of these systems, and can advise on the best option for your specific business needs.

If you’d like to discuss the safest, easiest and most cost-effective way to backup your data on the cloud, give our experts a call on 0161 233 0099 to have a chat about your IT requirements.