Background

Microsoft SharePoint Consultancy

Most businesses use SharePoint, but struggle with scattered files, broken permissions, and sites where nobody can find anything.

 

At Apex, we build structured SharePoint environments with proper information architecture, security, and governance so your team can collaborate without chaos and your data stays protected.

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SharePoint Consultants who stop collaboration chaos and security risks

The Problem

You moved to SharePoint to make collaboration easier, but instead, you're dealing with duplicate files across a dozen sites, permissions nobody understands, and staff who still email attachments because finding the right document takes too long. When SharePoint isn't designed and governed properly, collaboration becomes chaos, and your business data sits exposed.

The Solution

At Apex, we build SharePoint environments that actually work for how your business operates. We design proper information architecture, configure security and permissions correctly, migrate your content without disruption, and train your team to use it confidently.

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Structured sites and libraries so people find what they need quickly
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Security and permissions are configured properly to protect your data
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Migration from file servers or legacy SharePoint without disruption
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Training and adoption support so your team uses it correctly

How SharePoint Consultants improve collaboration and reduce risk

When SharePoint is designed and governed properly, files are easy to find, security makes sense, processes move faster, and your team stops working around the system.


Here's what changes when Apex builds your SharePoint environment.

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One Place to Find Files With Proper Structure

We design information architecture that matches how your business works. Department and project sites are structured logically, libraries use metadata instead of endless folders, and search actually returns what people need. Staff stop maintaining duplicate copies because they can find the real version.
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Security and Permissions That Make Sense

We configure permissions properly based on who needs access to what. Security groups align with your organisation, external sharing is controlled and audited, and multi-factor authentication protects access. You know exactly who can see sensitive information without spreadsheets documenting complex permission structures.
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Faster Processes Without Email Ping-Pong

SharePoint lists with Power Automate approvals replace email chains and spreadsheet tracking. Document approval flows, request forms, and project workflows move faster because people aren't waiting for emails or hunting for the latest version.
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Protected Data With Proper Backup and Recovery

Version history and recycle bins provide basic recovery, but an independent Microsoft 365 backup protects against ransomware and accidental deletion. We configure retention policies for compliance and test restore procedures so you can recover when problems happen.
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Successful Migration Without Disruption

Moving from file servers or legacy SharePoint happens in stages, with pilot groups testing first. We handle permissions mapping, metadata migration, and redirect rules so teams move smoothly without losing productivity during cutover.
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Adoption That Actually Sticks

We train site owners and end users separately based on their needs. Quick reference guides, champion networks, and floor-walking during go-live mean people use SharePoint correctly instead of reverting to old habits.
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Governance That Prevents Site Sprawl

Provisioning templates, naming standards, and lifecycle policies prevent the chaos of hundreds of unused sites created on demand. Regular governance reviews identify inactive content and keep your environment manageable.

What our SharePoint Consultants' services include

Building SharePoint properly means more than just creating sites and uploading files. We handle discovery, architecture, security, migration, automation, and ongoing governance so your environment works for your business.

 

Here's what our SharePoint Consultants' services include.

Understanding how your business works and what problems SharePoint needs to solve. We map departments and workflows, identify pain points, and build a phased roadmap that delivers value quickly.

 

Service includes:

 

  • Discovery workshops with key stakeholders
  • Content inventory and current state assessment
  • Pain point mapping and success metrics
  • Phased rollout plan with pilot groups
  • Risk assessment and mitigation planning

Designing site structures, navigation, and metadata that match how your teams work. We establish governance policies that prevent chaos whilst keeping SharePoint flexible enough for different needs.

 

Service includes:

 

  • Hub and team site architecture design
  • Library structure and metadata planning
  • Navigation and search configuration
  • Permissions model and security groups
  • Naming standards and provisioning templates
  • Lifecycle policies for inactive sites
  • Governance documentation for site owners

Creating the SharePoint environment according to the designed architecture. Sites, libraries, pages, and navigation are built to support your workflows with proper security from day one.

 

Service includes:

 

  • Hub site creation and branding
  • Team and communication sites
  • Document libraries with metadata and content types
  • Pages, web parts, and news configuration
  • Search configuration and managed properties
  • Sharing policies and external access controls

Moving content from file servers or legacy SharePoint to SharePoint Online without losing data or disrupting your team. We handle permissions, metadata, and testing to ensure clean migrations.

 

Service includes:

 

  • Migration planning and timeline
  • Permissions and metadata mapping
  • Pilot migrations with test groups
  • Staged content migration with delta syncs
  • Redirect rules for old file server paths
  • User communications and cutover support
  • Post-migration validation and cleanup

Building workflows that replace email approvals and spreadsheet processes. SharePoint lists with Power Automate handle document approvals, requests, and notifications automatically.

 

Service includes:

 

  • SharePoint list design for structured data
  • Power Automate approval workflows
  • Document approval and review processes
  • Request forms and intake processes
  • Notifications and reminders
  • Simple Power Apps for data collection
  • Templates for recurring workflow patterns

Configuring SharePoint security properly to protect your data whilst enabling collaboration. We set up policies that meet compliance requirements without making SharePoint impossible to use.

 

Service includes:

 

  • Multi-factor authentication configuration
  • Conditional access policies
  • External sharing policies and auditing
  • Sensitivity labels for document classification
  • Retention policies for regulatory compliance
  • Data loss prevention is where needed
  • Audit logging and reporting
  • Security baseline documentation

Teaching people how to use SharePoint correctly based on their role. Site owners learn governance and maintenance, whilst end users learn everyday tasks like finding files and collaborating on documents.

 

Service includes:

 

  • Role-based training for owners and users
  • Quick reference guides and video tutorials
  • Champion network enablement
  • Floor-walking during go-live weeks
  • Drop-in support sessions
  • 30-60-90 day adoption plan
  • Usage dashboards and success metrics

Protecting SharePoint data beyond version history and recycle bins. Independent Microsoft 365 backup provides point-in-time recovery for ransomware protection and long-term retention.

 

Service includes:

 

  • Microsoft 365 backup configuration for SharePoint
  • Backup scheduling and monitoring
  • Restore procedure documentation
  • Recovery point objective (RPO) and recovery time objective (RTO) guidance
  • Regular restore testing
  • Ransomware recovery planning

Ongoing support that keeps SharePoint running smoothly and evolving with your business. We handle site changes, permissions updates, and regular governance reviews.

 

Service includes:

 

  • SLA-backed support for SharePoint issues
  • Site and library change management
  • Permissions and access reviews
  • New site provisioning
  • Quarterly governance reviews
  • Enhancement backlog management
  • Continuous improvement recommendations

Why choose Apex Computing for SharePoint Consultants

SharePoint projects only succeed when you work with consultants who understand both the platform and how businesses actually operate.

 

Here's what makes our approach different.

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We Design for How Your Business Works, Not Generic Templates

Every business has different needs. We don't deploy standard templates and call it done. We spend time understanding your departments, workflows, and challenges, then design a SharePoint architecture that supports how your team actually works. You get a system built for your business, not a demo environment with your logo.
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Manchester-Based Team That Knows Modern Workplace

Our team is based in Manchester and delivers SharePoint as part of our Modern Workplace services. When we recommend an approach, it's based on how SharePoint, Teams, and OneDrive work together with proper security. You're working with people who understand the complete Microsoft 365 collaboration environment.
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Security Configured Properly, Not Just Switched On

Most businesses enable SharePoint security features but don't configure them for their actual risks. We set up security based on your data sensitivity, configure external sharing properly with multi-factor authentication and conditional access, and document everything clearly. You get protection that works without blocking legitimate collaboration.
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Migration Handled Properly

We handle migrations from file servers and legacy SharePoint to SharePoint Online. Migrations are planned with pilot groups, permissions are mapped correctly, and teams are supported through cutover. You don't lose productivity during migration because we handle the complexity whilst your team keeps working.
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Training That Creates Confident Users

We partner for Microsoft training, including SharePoint and Teams. Site owners learn governance and maintenance, end users learn their actual tasks, and we provide support during go-live periods. People learn what they need when they need it.
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We Stay Involved After Go-Live

Many consultants disappear after launch, leaving you with problems you can't solve. We provide ongoing support as part of our Modern Workplace managed services, respond to questions quickly, and schedule regular reviews. SharePoint evolves with your business because we're still involved.
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Clear Pricing With No Surprises

Our SharePoint projects work on clear pricing for a defined scope. Discovery, architecture, build, migration, and training are all included in the quoted price. No surprise bills when requirements become clearer.

Frequently Asked Questions

1. Apex Winning Award for IT Support - Manchesters MSP

Need help building a SharePoint that actually works? Apex Computing is ready to help.

Our expert team is on hand to provide personalised support and guidance for your SharePoint needs. Whether you require structured collaboration environments, migration from file servers, or automation that replaces email-driven processes, we are ready to ensure your SharePoint works for how your business operates.

Manchester Office

45 Spring Gardens, Manchester, M2 2BG

MediaCity Office

Laser House, Media Village, Waterfront Quay, Salford Quays, M50 3XW
Phone
Phone
0161 233 0099
Email
Email
enquiries@apexcomputing.co.uk
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